How to Collaborate with SEACO   

Requests for SEACO Data

SEACO is commited to data sharing in order to maximise the dissemination of the findings and production of high quality science to the benefit of the Segamat community and to global public health more broadly.

If you are interested in getting access to SEACO’s data for any purpose, please fill out and submit this online form: SEACO Data Application Form. There are 3 options within the form which specifies the pupose of accessing the data:

  • For Manuscript Proposal
  • For Conference Presentation
  • For General Interest

Request for all Manuscript Proposals will go through the SEACO Writing Committee in order to ensure that:

  1. All investigators /sponsors of the data utilised are appropriately acknowledged.
  2. That the context of data collection is accurately represented and that findings are presented objectively and with scientific rigour and do not jeopardise collaborations and partnership with the Segamat community.
  3. Redundant publication is avoided (others may have submitted requests to undertake similar analyses of the data towards publication).
  4. Dissemination of SEACO data is expedited and timely (topics for analysis and publications will remain embargoed for a period of time, after which other researchers interested in publishing in the area will be given the opportunity to do so.
  5. There is a clear statement of responsibility from all authors for the contents of the manuscript.

The Writing Committee for any particular manuscript request consists of Reidpath and Allotey as the Principal Investigators in SEACO, in addition to the Principal Investigators(s) or designated representative, of any other project from which data are required.

SEACO’s policy regarding the authorship manuscripts can be found here. Once you have submitted the SEACO Data Application Form, any questions for clarifications will be sent within 1 week upon the review of the application. If the application is approved, the data will be released within 4-6 weeks from the date of approval. Note that is the nature of the proposal requires further institutional ethics approval for release of the data, this timeline might be further delayed. If the data is being used to write committee within 4 Months. Feedback to the lead author will be provided within 4 weeks of submission for peer review and publication.

It is ***critical*** that the deadline for draft submission is adhered to in order to ensure that outputs are produced in a timely manner. Extensions will need to be negotiated with the committee, failing which the data may be released to others who are in the position perform the analyses and produce the manuscripts.

If the data is not readily available, data requests will be subject to be fee based on the estimated time input required to retrieve and process data and any further costs associated with clerical and statistical support and delivery costs. The applicant will need to cover these costs.

Research Project Collaboration

Parties who are interested in developing a research proposal to collaborate with SEACO will need to submit the SEACO Proposal Expression of Interest form. It will need to address the 7 collaboration criteria (refer to Appendix 1) set by the SEACO Scientific Advisory Group (SEACO SAG). Also include any questions or clarifications you need for information not already provided in SEACO’s Platform Profile. You will receive a response about whether working with SEACO will be useful for your research and if so, a request for further details that may be required by the SEACO SAG. Further details include:

  • Research project title
  • Background of Principal Investigator
  • Brief Rationale for Research Project
  • Research Questions/Hypothesis
  • Methods
  • Required SEACO Variables
  • Ethical clearance and security of data
  • Budget and funding sources
  • Study Personnel

Proposals must address a significant research question, will be led by a team with appropriate disciplinary expertise, have scientific merit and provide justification for use the SEACO platform.

Proposals will need to have the necessary resources to be supported by the SEACO infrastructure. Data requests will need to cover the costs of extracting the data and the support required for the analysis. Proposals for primary data collection will need to cover the item detailed in the Costing Template (This is a Work In Progress). For proposals to be fully costed, they will need to cover:

  • Directly incurred costs: These are costs specific to the project and include full gross salaries and benefits where applicable, of staff who are required to contribute to the successful completion of the research project, any new staff to be employed to work on the research project, equipment, travel and subsistence, costs associated with community related activities and any reimbursements or tokens for the participants.
  • Directly allocated costs: These are costs that are charged on the basis of estimates and include the percentage time of investigators who will be working on the research, or related supervision. These also include “bench fees”.
  • Indirect costs: These are the resources that are not necessarily attributable to individual research but are the critical overheads that support the research platform. These are charged at 18% of the total grant.

The SEACO SAG will review and approve all proposals and may meet virtually up to 6 times a year for this purpose. The SAG will provide reviews, comments and/or feedback and advice about the appropriateness of the proposals for SEACO based on the collaboration criteria. The will communicate the outcome directly to the interested party with clear direction for the next steps.

Upon approval by the SAG, the research proposal will then need to be approved by the Monash University Human Research Ethics Committee. The application forms for approval are available at http://intranet.monash.edu.au/researchadmin/human/index.php

Timeline for Form Submissions

Both the SEACO Data Application Form and SEACO Proposal Expression of Interest will need to be sumitted no later than midday (UTC/GMT +8) on the 2nd Thursday of the month, in which they will be reviewed internally on the 3rd Monday of every month.

Research Redundancy

Do ensure that your area of research or intended publication is not redundant within the context of SEACO. Please go through the following pages to check that this is not the case:

http://www.seaco.asia/research/publication/

http://www.seaco.asia/research/publications-work-in-progress/

http://www.seaco.asia/research/seaco-research-project/

APPENDIX 1 – SEACO SAG COLLABORATION CRITERIA

  1. Scientific Merit – please state the contribution your research will make to knowledge and provide evidence of scientific peer review (where applicable);
  2. Benefit to the community – please state the expected impact of your research on the SEACO community in Segamat;
  3. Value added to the SEACO platform – contribution to vision and mission – how will your research enhance the value of SEACO as a platform;
  4. Project fit with ongoing activities of SEACO – how will your project integrate with ongoing activities?
  5. Contribution to national and global health priorities – how does your project contribute to national and/or global research priorities?
  6. Financial viability and generation of income towards sustainability of SEACO – provide evidence that your project is fully costed and therefore can be feasibly conducted within SEACO.
  7. Support for capacity building in Public Health and HDSS research – how will your project contribute to improving skills, knowledge and capacity to staff in SEACO and more broadly to global public health and HDSS research?